Smart Hostel & PG Management

• Admin |
• ReactJS & Firebase |
• Modern Web App

The Smart Hostel & PG Management Application is an advanced, multi-tenant web platform designed for hostel owners, PG accommodations, university dormitories, and co-living spaces. Powered by ReactJS and Firebase, the system brings hostel administration, caretaker teams, and residents onto a unified, real-time portal. From bed allocations and room facility mapping to monthly mess bills and automated WhatsApp fee reminders, it makes managing student accommodation effortless.

Key Features & Modules

• Multi-Role Portals: Distinct secure dashboards and workflows tailored separately for Students, Caretakers (Team), and Administrators.
• Dynamic Room Inventory: Track room structures, bed counts, attached facilities (AC, Attached Bath, Wi-Fi, Study Desks), and maintenance status.
• Real-Time Occupancy Tracker: Color-coded visual grid showing instantly which rooms are fully occupied, partially available, empty, or under maintenance.
• Mess & Rent Fee Ledger: Seamlessly record security deposits, monthly rent, electricity bills, calculate balance dues, and set due dates.
• Automated WhatsApp Auto Reminders: Direct integration with messaging APIs to auto-send booking receipts, fee invoices, and friendly pending due alerts.
• Student Dashboard: Allow students to securely log in, track their own payment histories, download digital receipts, and lodge maintenance complaints.
• Theming & OTP Authentication: Modern, responsive interface using Material UI with Light/Dark views and secure OTP logins via MSG91 SMS gateway.

Benefits You Get

• Eliminate Room Allocation Errors: Real-time bed assignments prevent duplicate room allotments, ensuring precise student allocations across multiple branches.
• Accelerate Rent Collections: Automate rent alerts and due reminders sent directly to students or their parents on WhatsApp, significantly reducing overdue payments.
• Instant PDF Invoices & Receipts: Dynamically generate professional mess and room rent receipts that are sent directly to the resident's mobile phone upon payment.
• Empower Caretakers & Wardens Safely: Delegate daily attendance tracking, guest checks, and repair logs to floor wardens while locking administrative settings and financial ledgers.
• Frictionless Maintenance Helpdesk: Students can easily log room issues (e.g. faulty geyser, Wi-Fi down) from their login, allowing your team to assign caretakers and track repair logs.
• Detailed Financial & Occupancy Audits: View real-time reports on vacant rooms, projected monthly collections, collection logs, and branch-wise profit analysis from a single central screen.